| 1 | To receive and consider apologies for absence |
| 2 | To note declarations of Members’ interest |
| 3 | To confirm and sign the minutes of the Shavington-cum-Gresty Parish Council Meeting held on 7 May 2025 (attached) |
| 4 | Public Participation A period not exceeding 20 minutes for members of the public to ask questions or submit comments |
| 5 | To consider an amendment to the Terms of Reference of the Staffing Committees for 2025/26 (attached) |
| 6 | To consider and approve the membership of the Staffing Committee, with the filling of the vacancy: Staffing Committee (5): Cllrs Buchanan, Cruickshank, B Gibbs, S Jones, K Gibbs |
| 7 | To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 7 May or any items arisen since then: Committee: Community and Engagement Committee Chair: Cllr K Gibbs Committee: Village Hall Committee Chair: Cllr McIntyre Committee: Environment and Recreation Committee Chair: Cllr Cruickshank Meeting held 21 May 2025 Committee: Finance & Strategy Committee Chair: Cllr K Gibbs Committee: Staffing Committee Chair: Cllr Buchanan Committee: Planning Committee Chair: Cllr McIntyre Meeting held 4 June 2025 |
| 8 | To receive the April report from the beat manager (to follow) |
| 9 | To note the YTD Parish Council finance position (to follow) |
| 10 | To note and approve all payments since 1 April 2025 (to follow) |
| 11 | To receive and consider the next round of payments (to follow) |
| 12 | To review and consider the Internal Auditor report (attached) |
| 13 | To consider to approve the Annual Governance Statement 2024/25 by resolution (attached) |
| 14 | To approve dates for the period of Public Rights: Commencing on Monday 16 June 2025 and ending on Friday 25 July 2025 |
| 15 | To consider to approve Section 2 – Accounting Statement 2024-25 for submission to PKF Littlejohn LLP, external auditor (attached) |
| 16 | To receive and consider quotes from alternative internal auditors for 2025/26 financial year. (attached) |
| 17 | To receive information on Parish Online Training available to Councillors (attached) |
| 18 | To consider and approve amendments to the Casual Vacancy Policy (attached) |
| 19 | To note the date of the Casual Vacancy Notice for the Parish and agree the timeline for co-option if no election is called (attached) |
| 20 | To receive and consider a quote for engraving Cllr Jones’ name on the Chair board in the Village Hall. (attached) |
| 21 | To consider and approve the updated Risk Management Strategy and Risk Assessments for the Village Hall (attached) |
| 22 | To consider and approve the updated Village Hall Hiring Policy (attached) |
| 23 | To receive a report on commissioning a sustainability review into Village Hall activities. (attached) |
| 24 | To receive an update from the Heritage Group on the book they are commissioning (verbal) |
| 25 | To note the date of the next Council Meeting – 2 July 2025 7:30PM |