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Village Hall Committee – Wed 29 May 2024 – 7:30PM

Meeting Summary

Committee: Village Hall
Date/Time:
Venue: Shavington Village Hall

Public Agenda

1To elect the Chair and Deputy Chair of the Village Hall Committee.  
2To receive and consider apologies for absence.  
3To note declarations of Members’ interests.  
4To note the Terms of Reference of the Village Hall Committee. (attached)  
5To consider the appointment of non-Parish Councillors Members to the Committee as representative of the community.  
6To confirm and sign the minutes of the Village Hall Committee Meeting held on 31 January 2024 (attached)  
7Public Participation  
A period not exceeding 20 minutes for members of the public to ask questions or submit comments  
8To receive and consider an update regarding the Village Hall occupancy rate. (attached)  
9To receive and consider the YTD financial position of the Village Hall Committee. (attached)  
10To consider making a recommendation to Community & Engagement Committee with regards to the final position of the new Parish Map frame.  
11To receive an update with regards to the roof repairs.

And to consider delegating the Clerk, in consultation with the Chair and Deputy Chair, to appoint a supplier to complete the repair.  
12To receive an update with regards to the Improved, Greener Community Fund.  
13To receive and consider an update on cleaning services at the Village Hall (attached).  

To consider making a recommendation to the Full Council on how to proceed.  
14To receive considerations on the weekend availability of volunteers to open the village hall and possible mitigation actions to address the issue.  
15To note the date of the next Village Hall Committee Meeting – 22 January 2025 7:30PM